| Midtown Primary School Policy & Procedures |
| Midtown Primary School 4735 North 19th Avenue Phoenix, AZ 85015 midtownprimaryschool@hotmail.com Fax: (602) 604-2337 Phone: (602) 265-5133 |
ENROLLMENT REQUIREMENTS
• The State requires that the Enrollment File containing health,
immunization, birth certificate, withdrawal slip from prior
school, emergency numbers, etc. be FULLY complete before
any child may be permitted to attend.
• It is the Parents responsibility to keep the school informed (in
writing) of any change of address or phone!!!!
HOURS
• Students not enrolled in the Early Risers’ Club may arrive at
8:00, not before. Parents will need to wait with them until staff
opens the gate. The morning is a valuable preparation/meeting
time for the teachers and they are not available for playground
supervision. If this is inconvenient, parents may sign-up for the
Early Risers’ Club. A daily drop-in rate is also available to
accommodate unforeseen work or schedule changes.
• Daily after-school staff curriculum and student tutoring
sessions are scheduled. It is important that the students be
picked up promptly at 2:45pm (NOT earlier please ) to provide
the teachers with much needed coordinating and one-on-one
time. Your cooperation is greatly appreciated.
• Teachers need to supervise arriving and departing students.
It is not an appropriate time to have an unscheduled
conference.
ATTENDANCE
• Many educational opportunities are missed due to absence.
Also, our budget is based upon daily full-time attendance.
PLEASE schedule vacations to match our calendar. Dentists
are usually available before and after school or during school
breaks. Your thoughtful scheduling will assist in your child’s
educational experience, as well as the schools materials &
equipment.
• It is critical that students not be late, as they miss vital
instructions for the day. A student arriving late must get a pass
from the office to be allowed in class. They are late at 8:16.
• The beginning and end of the school day is designated on the
annual school calendar. Except for emergencies or pre-
arranged appointments, students would best benefit by not
being dismissed prior to that time.
• Weekly PERFECT Attendance will be rewarded with 1 free slice
of Friday delivery-day pizza the next week.
• In the case of absence, please let the office or the homeroom
teacher know what it was due to cold/flu, etc. Call the office
that morning please.
• Excessive absence may result in un-enrollment.
ARRIVAL & DEPARTURE PROCEDURE
• We have a CLOSED CAMPUS. The gates will be open from
8:00 – 8:45 and locked again from 8:45 – 2:15. (The side gate is
unlocked all day.) Specific arrival and departure procedures
must be followed by everyone. We will not jeopardize the
safety of the children for the convenience and personal
preference of parents.
• Students may NOT walk to school or be dropped off in the
parking lot or along the street. Parental supervision is required
to and from the campus.
• Children must be signed in and out by the responsible guardian.
• Please sign-in daily with your arrival and departure time, a first
initial and legible last name.
• Please help your students get their snack to the Snack Tub,
sack lunch to the Lunch Crate, and water bottle to the Water
Tub. Their backpack remains on the shelf outside the window,
while their schoolwork is hand carried to class. These little
details help our day run more smoothly, with fewer misplaced
items. Thank you for your help!
• For STUDENT SAFETY, please park in the Church’s WEST
parking lot (19th Ave.). The small lot at the back is reserved for
staff. When congested, child-visibility is dangerously limited.
(Additional parking is available behind the houses next to the
school – not in the teachers’ lot.)
SNACKS & LUNCHES
• Please send a daily healthy snack: cheese and crackers,
peanut butter and crackers, cream cheese or peanut butter on
celery, fruit, yogurt, hard-boiled egg, cream cheese on a graham
cracker, peanut butter on an apple, cucumbers, broccoli or
carrots with ranch dip, string cheese, peanut butter and jelly
sandwich, cottage cheese with fruit… for your child. Please
avoid: candy, sugar, Kool-Aid, sodas, Gator-aide, donuts,
Rice-Krispy treats, etc. Also avoid red dye (Hot Cheetos)
• Snacks should be in a baggie with the students name on it.
Homeroom Teachers keep the bags in the snack tub.
• We have received a Fresh Fruit and Veggie grant providing the
kids with fresh fruits or veggies everyday at snack time. Watch
the Tiki Snack cart for the day’s menu & food value.
• Students may bring their lunch or sign-up for the year’s hot
lunch program. (Hot lunch is not available on a day-by-day
basis. It is an annual commitment, paid for monthly.) We do
participate in the National School Lunch Program. Hot lunch
includes milk and utensils.
• The school cannot heat or cook any meals or soups for the
students. A thermos will keep food warm if a hot meal is
preferred for your child.
• Please send two labeled water bottles daily. One should be
frozen and put in the student’s lunch box to keep it cool, as
well as for cold water later in the day. (Label it b-4 freezing.)
• Be sure all snacks, water bottles, backpacks and lunch boxes
are labeled with the student’s name. Permanent black markers
are always available from the homeroom teacher.
CLOTHING
• The Dress Code is simple: clean, appropriate and not a
disruption to the learning process or environment. No
inappropriate T-shirts or gang attire of any kind. Clothes must
stay on at all times and not expose undergarments.
• To avoid accidents on the playground or at PE, shoes should at
least have a strap. No flip-flops please. Tennis shoes with
Velcro or ties are best. Heelies are not welcome on campus.
• Younger students should leave a set of spare clothes with the
teacher in a large, labeled ziplock baggie. (just in case it is
needed.) Kindies are required to leave a set of clothes.
DISCIPLINE
• Midtown Primary staff believes that discipline is an educational
opportunity, not a punishment. We provide a life-skills, value-
based program of discipline, involving the students in the
resolution of problems, demonstration of responsibility,
willingness and ability to be part of the school community.
• Parents are only involved in the process if the classroom efforts
are not effective.
• Continued open defiance of authority, continued disruptive or
disorderly behavior, or violent behavior constitutes grounds for
expulsion. (ARS 15-841)
• A pupil who cuts, defaces or otherwise injures any school
property may be suspended or expelled. (ARS 15-842)
• Midtown Primary staff has the right to search backpacks/bags
and remove any weapons, drugs or any item that is not allowed
on campus.
• If a pupil withdraws from the school after receiving notice of
possible action concerning discipline, expulsion or suspension,
the governing board may choose to drop the action.
(ARS 15-843)
• Should a situation arise wherein the parents are unable to
support the schools Discipline Policies, removal will become
necessary.
• Physical violence will not be tolerated at school and may result
in immediate suspension or expulsion.
TOYS AND PERSONAL ITEMS
• Toys, balls, games, radios, phones, purses, make-up, etc. are
NOT to be brought to school unless a special request is
forwarded (personally or in writing) to the parent for their use in
an activity. In these instances they should be given to the
teacher by the parent. The school cannot accept responsibility
for their damage or loss.
• “Show and Tell” items should be of an educational nature.
• Pets may not be brought to school without prior special
permission. Please do not bring animals into the school at any
time. (Some children and parents are afraid of animals.)
MISCELLANEOUS
• The school does not provide any transportation.
• No person shall, on the ground of race, color, national origin,
handicap or sex be excluded from participation. Title VI Civil
Rights Acts of 1964 (45USC 2000d et seq.);Title IX of the
Education Amendments of 1972 (20 USC 1681-1683)Sect 504 of
the Rehab. Act of 1973 (29SUC 794); the Age Discrimination Act
(42 USC 6101 et seq.) & the Americans with Disabilities Act
(ADA) (42 USC 12101 et seq.)
• Access to the student’s education records shall be granted to
the legal parents/guardians of the student and eligible
students. All information regarding the student shall only be
disclosed upon consent of the parent/guardian and with written
notification, excepting certain State and local officials. (per the
FAMILY EDUCATION RIGHTS AND PRIVACY ACT OF 1974
AND 1996) and per 99.31 (a)(5) AND 99.38).
• Teacher qualifications, certificates, and resumes are kept in a
notebook in the school office and available upon request. All
staff have Department of Public Safety security clearance
(fingerprint and background checks).
• The State of AZ produces an annual school report card for each
public school in the state. They will also be available for viewing
at the final awards ceremony of the year. They can also be
viewed on the Department of Education’s website at
www.ade.state.az.us.
• Promotion Release: All students in Midtown Primary will be an
active participant in our educational and promotional photos,
videos, slides and brochures. This enrollment grants
permission for such participation.
• Families living in temporary quarters due to hardship should let
the school office know. We have programs available to help.
Your children have rights and protections we can offer.
Click here and/or http://center.serve.org/nche/states/az.php for
more information.
VISITORS
• All visitors to the school campus must report to the office to
identify themselves and indicate the purpose of their presence
on campus. Loitering in or about a school (ARS 13-2905) is
unlawful. For the safety of the children, visitors may not roam in
and out of classrooms.
• Abuse of a teacher or other school employee while the teacher
or employee is engaged in the performance of his duties
(ARS 15-502) is unlawful.
• Parents are always welcome to visit! Please sign in at the
office. (The most successful, constructive visit is one where a
guide, other than the busy classroom teacher, can be available
to answer your questions. Where possible, the courtesy of a
call ahead, will allow someone to make themselves available
to you.)
• Parents are welcome to participate in the program on a regular
basis. If you would care to do classroom or campus
volunteering, please contact your Homeroom Teacher or the
Office. Your help is very appreciated. A regular routine is
especially useful!
PARENT RESPONSIBILITIES
Parents are responsible for:
Getting their children to school on time well fed. (if this is a problem
please inform the office staff)
Ensuring their student does the homework and returns it the next
day.
Maintaining communication with the teacher.
Letting the teacher or office know if there is any kind of concern
about how the student is doing.
Providing daily snack and water. (if this is a problem, we do provide
snack)
Updating phone numbers, turning in permission slips and office
forms, etc.
Calling in your child’s absence and reason for absence.
SPECIAL EDUCATION
We are responsible for providing a free and appropriate public
education (FAPE) which includes special education and related
services for students with disabilities at public expense, under
public supervision and direction and without charge to the parents.
We are also responsible for identifying all children with disabilities
within our school and for making appropriate referrals to:
1. Arizona Early Intervention Program (AzEIP) for children birth
through 2 years of age for evaluation and services if needed;
and
2. School district of residence for children aged 3 through 5 for
evaluation and services if needed.
FEES
• Public School is FREE: K–4th grades is 8:15–2:45.
• Early Risers’ Club (7:30 – 8:15 a.m.) and Hot Lunch are Paid
for Services.
• Please pay all fees the first Monday of each month.
• Hot Lunch costs vary according to the number of school days.
A chart is issued at the beginning of each year. Any Hot Lunch
that is 2 weeks past due will automatically be cancelled. That
does not relieve the financial obligation. Please communicate
with the office.
• Hot Lunch cannot be extended to families with outstanding
fees. Thank you for your understanding and assistance with
this issue. To keep the caterer, we need to pay promptly.
• We offer Free & Reduced Lunch paid for by the Federal
Government. Applications are in the office.
Midtown ensures that homeless children and youth are provided
with equal access to its educational programs, have an opportunity
to meet the same challenging State of Arizona and academic
standards, are not segregated on the basis of their status as
homeless and establishes safeguards that protect homeless
students from discrimination on the basis of their homelessness.
Click here and/or http://center.serve.org/nche/states/az.php for more
information.
• The State requires that the Enrollment File containing health,
immunization, birth certificate, withdrawal slip from prior
school, emergency numbers, etc. be FULLY complete before
any child may be permitted to attend.
• It is the Parents responsibility to keep the school informed (in
writing) of any change of address or phone!!!!
HOURS
• Students not enrolled in the Early Risers’ Club may arrive at
8:00, not before. Parents will need to wait with them until staff
opens the gate. The morning is a valuable preparation/meeting
time for the teachers and they are not available for playground
supervision. If this is inconvenient, parents may sign-up for the
Early Risers’ Club. A daily drop-in rate is also available to
accommodate unforeseen work or schedule changes.
• Daily after-school staff curriculum and student tutoring
sessions are scheduled. It is important that the students be
picked up promptly at 2:45pm (NOT earlier please ) to provide
the teachers with much needed coordinating and one-on-one
time. Your cooperation is greatly appreciated.
• Teachers need to supervise arriving and departing students.
It is not an appropriate time to have an unscheduled
conference.
ATTENDANCE
• Many educational opportunities are missed due to absence.
Also, our budget is based upon daily full-time attendance.
PLEASE schedule vacations to match our calendar. Dentists
are usually available before and after school or during school
breaks. Your thoughtful scheduling will assist in your child’s
educational experience, as well as the schools materials &
equipment.
• It is critical that students not be late, as they miss vital
instructions for the day. A student arriving late must get a pass
from the office to be allowed in class. They are late at 8:16.
• The beginning and end of the school day is designated on the
annual school calendar. Except for emergencies or pre-
arranged appointments, students would best benefit by not
being dismissed prior to that time.
• Weekly PERFECT Attendance will be rewarded with 1 free slice
of Friday delivery-day pizza the next week.
• In the case of absence, please let the office or the homeroom
teacher know what it was due to cold/flu, etc. Call the office
that morning please.
• Excessive absence may result in un-enrollment.
ARRIVAL & DEPARTURE PROCEDURE
• We have a CLOSED CAMPUS. The gates will be open from
8:00 – 8:45 and locked again from 8:45 – 2:15. (The side gate is
unlocked all day.) Specific arrival and departure procedures
must be followed by everyone. We will not jeopardize the
safety of the children for the convenience and personal
preference of parents.
• Students may NOT walk to school or be dropped off in the
parking lot or along the street. Parental supervision is required
to and from the campus.
• Children must be signed in and out by the responsible guardian.
• Please sign-in daily with your arrival and departure time, a first
initial and legible last name.
• Please help your students get their snack to the Snack Tub,
sack lunch to the Lunch Crate, and water bottle to the Water
Tub. Their backpack remains on the shelf outside the window,
while their schoolwork is hand carried to class. These little
details help our day run more smoothly, with fewer misplaced
items. Thank you for your help!
• For STUDENT SAFETY, please park in the Church’s WEST
parking lot (19th Ave.). The small lot at the back is reserved for
staff. When congested, child-visibility is dangerously limited.
(Additional parking is available behind the houses next to the
school – not in the teachers’ lot.)
SNACKS & LUNCHES
• Please send a daily healthy snack: cheese and crackers,
peanut butter and crackers, cream cheese or peanut butter on
celery, fruit, yogurt, hard-boiled egg, cream cheese on a graham
cracker, peanut butter on an apple, cucumbers, broccoli or
carrots with ranch dip, string cheese, peanut butter and jelly
sandwich, cottage cheese with fruit… for your child. Please
avoid: candy, sugar, Kool-Aid, sodas, Gator-aide, donuts,
Rice-Krispy treats, etc. Also avoid red dye (Hot Cheetos)
• Snacks should be in a baggie with the students name on it.
Homeroom Teachers keep the bags in the snack tub.
• We have received a Fresh Fruit and Veggie grant providing the
kids with fresh fruits or veggies everyday at snack time. Watch
the Tiki Snack cart for the day’s menu & food value.
• Students may bring their lunch or sign-up for the year’s hot
lunch program. (Hot lunch is not available on a day-by-day
basis. It is an annual commitment, paid for monthly.) We do
participate in the National School Lunch Program. Hot lunch
includes milk and utensils.
• The school cannot heat or cook any meals or soups for the
students. A thermos will keep food warm if a hot meal is
preferred for your child.
• Please send two labeled water bottles daily. One should be
frozen and put in the student’s lunch box to keep it cool, as
well as for cold water later in the day. (Label it b-4 freezing.)
• Be sure all snacks, water bottles, backpacks and lunch boxes
are labeled with the student’s name. Permanent black markers
are always available from the homeroom teacher.
CLOTHING
• The Dress Code is simple: clean, appropriate and not a
disruption to the learning process or environment. No
inappropriate T-shirts or gang attire of any kind. Clothes must
stay on at all times and not expose undergarments.
• To avoid accidents on the playground or at PE, shoes should at
least have a strap. No flip-flops please. Tennis shoes with
Velcro or ties are best. Heelies are not welcome on campus.
• Younger students should leave a set of spare clothes with the
teacher in a large, labeled ziplock baggie. (just in case it is
needed.) Kindies are required to leave a set of clothes.
DISCIPLINE
• Midtown Primary staff believes that discipline is an educational
opportunity, not a punishment. We provide a life-skills, value-
based program of discipline, involving the students in the
resolution of problems, demonstration of responsibility,
willingness and ability to be part of the school community.
• Parents are only involved in the process if the classroom efforts
are not effective.
• Continued open defiance of authority, continued disruptive or
disorderly behavior, or violent behavior constitutes grounds for
expulsion. (ARS 15-841)
• A pupil who cuts, defaces or otherwise injures any school
property may be suspended or expelled. (ARS 15-842)
• Midtown Primary staff has the right to search backpacks/bags
and remove any weapons, drugs or any item that is not allowed
on campus.
• If a pupil withdraws from the school after receiving notice of
possible action concerning discipline, expulsion or suspension,
the governing board may choose to drop the action.
(ARS 15-843)
• Should a situation arise wherein the parents are unable to
support the schools Discipline Policies, removal will become
necessary.
• Physical violence will not be tolerated at school and may result
in immediate suspension or expulsion.
TOYS AND PERSONAL ITEMS
• Toys, balls, games, radios, phones, purses, make-up, etc. are
NOT to be brought to school unless a special request is
forwarded (personally or in writing) to the parent for their use in
an activity. In these instances they should be given to the
teacher by the parent. The school cannot accept responsibility
for their damage or loss.
• “Show and Tell” items should be of an educational nature.
• Pets may not be brought to school without prior special
permission. Please do not bring animals into the school at any
time. (Some children and parents are afraid of animals.)
MISCELLANEOUS
• The school does not provide any transportation.
• No person shall, on the ground of race, color, national origin,
handicap or sex be excluded from participation. Title VI Civil
Rights Acts of 1964 (45USC 2000d et seq.);Title IX of the
Education Amendments of 1972 (20 USC 1681-1683)Sect 504 of
the Rehab. Act of 1973 (29SUC 794); the Age Discrimination Act
(42 USC 6101 et seq.) & the Americans with Disabilities Act
(ADA) (42 USC 12101 et seq.)
• Access to the student’s education records shall be granted to
the legal parents/guardians of the student and eligible
students. All information regarding the student shall only be
disclosed upon consent of the parent/guardian and with written
notification, excepting certain State and local officials. (per the
FAMILY EDUCATION RIGHTS AND PRIVACY ACT OF 1974
AND 1996) and per 99.31 (a)(5) AND 99.38).
• Teacher qualifications, certificates, and resumes are kept in a
notebook in the school office and available upon request. All
staff have Department of Public Safety security clearance
(fingerprint and background checks).
• The State of AZ produces an annual school report card for each
public school in the state. They will also be available for viewing
at the final awards ceremony of the year. They can also be
viewed on the Department of Education’s website at
www.ade.state.az.us.
• Promotion Release: All students in Midtown Primary will be an
active participant in our educational and promotional photos,
videos, slides and brochures. This enrollment grants
permission for such participation.
• Families living in temporary quarters due to hardship should let
the school office know. We have programs available to help.
Your children have rights and protections we can offer.
Click here and/or http://center.serve.org/nche/states/az.php for
more information.
VISITORS
• All visitors to the school campus must report to the office to
identify themselves and indicate the purpose of their presence
on campus. Loitering in or about a school (ARS 13-2905) is
unlawful. For the safety of the children, visitors may not roam in
and out of classrooms.
• Abuse of a teacher or other school employee while the teacher
or employee is engaged in the performance of his duties
(ARS 15-502) is unlawful.
• Parents are always welcome to visit! Please sign in at the
office. (The most successful, constructive visit is one where a
guide, other than the busy classroom teacher, can be available
to answer your questions. Where possible, the courtesy of a
call ahead, will allow someone to make themselves available
to you.)
• Parents are welcome to participate in the program on a regular
basis. If you would care to do classroom or campus
volunteering, please contact your Homeroom Teacher or the
Office. Your help is very appreciated. A regular routine is
especially useful!
PARENT RESPONSIBILITIES
Parents are responsible for:
Getting their children to school on time well fed. (if this is a problem
please inform the office staff)
Ensuring their student does the homework and returns it the next
day.
Maintaining communication with the teacher.
Letting the teacher or office know if there is any kind of concern
about how the student is doing.
Providing daily snack and water. (if this is a problem, we do provide
snack)
Updating phone numbers, turning in permission slips and office
forms, etc.
Calling in your child’s absence and reason for absence.
SPECIAL EDUCATION
We are responsible for providing a free and appropriate public
education (FAPE) which includes special education and related
services for students with disabilities at public expense, under
public supervision and direction and without charge to the parents.
We are also responsible for identifying all children with disabilities
within our school and for making appropriate referrals to:
1. Arizona Early Intervention Program (AzEIP) for children birth
through 2 years of age for evaluation and services if needed;
and
2. School district of residence for children aged 3 through 5 for
evaluation and services if needed.
FEES
• Public School is FREE: K–4th grades is 8:15–2:45.
• Early Risers’ Club (7:30 – 8:15 a.m.) and Hot Lunch are Paid
for Services.
• Please pay all fees the first Monday of each month.
• Hot Lunch costs vary according to the number of school days.
A chart is issued at the beginning of each year. Any Hot Lunch
that is 2 weeks past due will automatically be cancelled. That
does not relieve the financial obligation. Please communicate
with the office.
• Hot Lunch cannot be extended to families with outstanding
fees. Thank you for your understanding and assistance with
this issue. To keep the caterer, we need to pay promptly.
• We offer Free & Reduced Lunch paid for by the Federal
Government. Applications are in the office.
Midtown ensures that homeless children and youth are provided
with equal access to its educational programs, have an opportunity
to meet the same challenging State of Arizona and academic
standards, are not segregated on the basis of their status as
homeless and establishes safeguards that protect homeless
students from discrimination on the basis of their homelessness.
Click here and/or http://center.serve.org/nche/states/az.php for more
information.